Refund and Withdrawal Policies

Refund Policies

Dates and Deadlines for Quarter Long Courses
(6 to 9-week sessions)

Start Date June 25
Last Day for Full Refund July 1
Last Day for Half Refund July 12

 

Less than 6-Week Courses

 

  Start Date Full Refund Half Refund
3-5 week courses Through July 1 July 1, by midnight None
3-5 week courses After July 1 Must withdraw before
the 2nd class meeting
None
Less than 3 week courses  After July 1 Must withdraw before
the 2nd class meeting
None
Less than 1 week courses After July 1 Must withdraw no later
than 1st class
None

Faculty-led Study Abroad Programs Refund/Cancellation Policy

Full refunds will be given if the faculty-led study abroad program is canceled. The application fee is nonrefundable except for program cancellation. Students who cancel their registration may receive a partial or no refund based on financial commitments and payments made to program organizers. No refunds will be given after April 1.

Students should contact the Institute for Global Engagement for additional information.

Withdrawal Policies

Dropping a Course(s)

(6- or 9-week) – Dropping a course(s) before 5 p.m., July 5, 2019, is considered to be a change of initial registration and no grade of W results, however you are still responsible for the associated tuition and fees (see Refund Policies).

Course Withdrawal

(6- or 9-week) – after 5 p.m., July 5, 2019, is considered late and results in a W grade. After 5 p.m., July 5, 2019, the use of a late-withdrawal privilege is required and must be done in person at the Registrar’s Office, Old Main 230. Discontinued attendance without an official withdrawal results in a failing grade (F or Z).

Withdrawal Privileges

(6- or 9-week) - Each student is granted two annual late-withdrawal privileges at the beginning of the academic year in fall quarter. The annual late-withdrawal privileges can be used for late course withdrawal beginning the third week each quarter. Unused late-withdrawal privileges cannot be accumulated.

Hardship Withdrawal

A student who is unable to complete a course due to hardship may petition for a late course withdrawal after the stated deadlines. Hardship is considered to be an incapacitating injury or illness requiring extensive recuperation or a significant personal emergency such as death in the immediate family. Verification of the hardship is required. Petitions for a late course withdrawal on the basis of hardship may be accessed here or in Viking Union 506. Students granted a hardship withdrawal are required to successfully petition Financial Aid if they wish to regain their financial aid eligibility resulting from their withdrawal. Although a hardship withdrawal may be approved, tuition and fees may not be refunded.

Impact of Withdrawal on Federal Student Aid

When you withdraw during the quarter, the amount of FSA (Federal Student Aid) program assistance that you have earned up to that point is determined by a specific formula. If you received (or Western or your parent received on your behalf) less assistance than the amount you earned, you may be able to receive those additional funds. If you received more assistance than you earned, the excess funds must be returned by Western and/or you before you can receive financial aid for subsequent quarters. For further information contact the Student Accounts Office, Old Main 110, (360) 650-2865.

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