Youth Programs Safety Plan

We value your trust in our staff. We have and will continue to implement changes to our programs to reduce the risk of COVID-19 exposure. Please note, this is a living document. Western Washington University Youth Programs will update and adjust policies based on the evolving health situation and the evolving guidance from the CDC, state, and local health departments. We will keep families informed of any changes.  

Pre-program Requirements for Families

At registration: All participants and/or parents/guardians are required to read through this plan and acknowledge and sign the form at registration that says that they have read, understood, and agree to abide by safety protocols outlined.  

Safety Requirements 

Prior to program: If symptoms are present in the participant or there is exposure to COVID-19 among the participant and/or family members prior to program start or between program days, we strongly request that families notify us.  

To keep our staff, participants, and the community safe, we may turn participants away or request participants stay home if they have recently been exposed to someone with COVID-19 or a suspected case or are experiencing COVID-19-related symptoms.  

In the event that a participant cannot engage in program activities due to a confirmed or possible infection of COVID-19, full or prorated refund options will be made available for families. 

Summary of COVID-19 Related Safety Requirements

  • Prior to program start, please notify Western Washington University Youth Programs if any members of the household are experiencing COVID-19 symptoms or have had possible exposure to COVID-19. 
  • You and your family should maintain distance at drop-off and pick-up. 
  • By showing up to Western Washington University Youth Programs activities, you are attesting that the program participant is not experiencing COVID-19 symptoms nor has been exposed to COVID-19 in the previous 10 days. 
  • All participants and all staff will also sign a daily attestation form on site for every day that they are on campus for our program. 
  • Participants should bring a clean mask to each day of programming as well as a back-up mask and personal hand sanitizer. 
  • After program, we strongly encourage your family to visit a medical professional if you begin to experience COVID-19 symptoms. 

COVID-19 Risk Management Plan for Families

This means that by bringing your child(ren) to Western Washington University Youth Programs programming, you are attesting that: 

  • The participant(s) are symptom-free, including symptoms attributed to COVID-19, and 
  • The participant(s) have not been in close contact with anyone with confirmed COVID-19 or had a positive COVID-19 test in the last 10 days, and 
  • A public health or medical professional has not recommended the participant(s) or household members self-monitor, self-isolate, or self-quarantine due to concerns about a COVID-19 infection.  

What will we do: 

  • We will continue to ask that families either stay with their vehicles OR wait to check their child(ren) in by standing on the social distancing markers that will be placed prior to arrival. 
  • Youth Programs staff will be greeting families to ask if participants or anyone at home are experiencing symptoms of COVID-19 without listing individual symptoms or taking temperatures. 
  • Youth Programs staff will still visually assess participants for signs and symptoms of COVID-19 pre-course and during the course. 
  • If a participant displays or discloses any of the signs and symptoms of COVID-19 without an alternative explanation or pre-existing condition, the participant will not be able to attend the outing. 

Signs and Symptoms of COVID-19

If a participant displays any of the signs and symptoms of COVID-19 without an alternative explanation or pre-existing condition, the participant will not be able to attend the outing.  

  • Shortness of breath or difficulty breathing  
  • New loss of taste or smell 
  • New, persistent dry cough 
  • Fever ≥ 100.4 F 
  • Repeated shaking with chills 
  • Muscle pain or body aches  
  • Nausea/vomiting 
  • Persistent new diarrhea (longer than 24 hrs) 
  • Congestion or runny nose (not related to seasonal allergies) 
  • Headache 
  • Sore throat 
  • Significant fatigue


All participants and staff will wash hands as directed by the Centers for Disease Control (CDC). Due to the nature of our programs, there may be times when it makes more sense to use hand sanitizer rather than soap and water. Each participant and staff member should carry their own hand sanitizer, labeled with the participant or staff name. Staff will carry backup hand sanitizer among other safety materials.  

At a minimum, appropriate hand cleaning should occur 

  • Every day as soon as participants and staff arrive. 
  • Before and after going to the bathroom 
  • After blowing nose, sneezing, coughing, or touching eyes 
  • After touching high-touch surfaces (railings, doorknobs, counters, etc.)


All staff and participants who are able will wear appropriate face masks for the duration of the program. Families are asked to provide their own masks for participants, but if families cannot provide their own masks, Western Washington University Youth Programs will supply the participant with a face mask. Below are the requirements for appropriate face masks, who should not wear face masks, and instructions for expected mask sanitation: Face masks should: 

  • Cover the mouth and nose 
  • Fit snugly but comfortably against the side of the face 
  • Be secured with ties or ear loops 
  • Allow for breathing without restriction, 

To comply with proper mask sanitation, staff and participants should:  

  • Wear a clean mask each day of program 
  • Wash cloth masks with detergent and hot water and dry on a hot cycle. 
  • Wash their hands immediately after putting a mask back on and avoid touching their face if a mask is removed during a day of programming.  

Discard face coverings that:  

  • No longer cover the nose and mouth.  
  • Have stretched out or damaged ties or straps  
  • Do not fit snugly on the face.  
  • Have holes or tears in the fabric.  

We reserve the right to turn participants away during program if they and/or family members refuse to follow safety protocols as outlined here and communicated during programming.